Our Policies

We are committed to publishing copies of our policies, leaflets and newsletters on this website.



 Practice Complaints Procedure

If you have a complaint or concern about the service you have received from the doctors or any of the staff members working in this practice, please let us know. We operate a practice complaints procedure as part of an NHS system for dealing with complaints. Our complaints system meets national criteria.

 How To Complain

We hope that most problems can be sorted out easily and quickly, often at the time they arise and with the person concerned. If your problem cannot be sorted out in this way and you wish to make a complaint, we would like you to let us know as soon as possible – ideally, within a matter of days or at most a few weeks – because this will enable us to establish what happened more easily. If it is not possible to do that, please let us have details of your complaint:

  • within 6 months of the incident that caused the problem; or
  • within 6 months of discovering that you have a problem, provided this is within 12        months of the incident

All complaints should be addressed to the Practice Manager. Complaints may be made in person ask to speak to the Practice Manager; you may be offered an appointment to see her if she is not available at the time, or in writing addressed to the Practice Manager. The Practice Manager will explain the complaints procedure to you and will make sure that your concerns are dealt with promptly. It will be a great help if you are as specific as possible about your complaint.

Action Upon Receipt Of A Complaint

Verbal complaints will be acknowledged by the Practice Manager at the time of discussion. Written complaints will be acknowledged in writing within three working days, where that is not possible, as soon as reasonably practicable.

The practice aims to have looked into your complaint within ten working days of the date when you raised it with us. We shall then be in a position to offer you an explanation, or a meeting with the person/persons involved. When we look into your complaint, we shall aim to:

  •   find out what happened and what went wrong;
  •   make it possible for you to discuss the problem with those concerned, if you would like this;
  •   make sure you receive an apology, where this is appropriate;
  •   identify what we can do to make sure the problem doesn’t happen again

Review of Practice Complaints

A full review of all complaints is carried out annually to identify any trends or additional actions/learning points.

Complaining On Behalf Of Someone Else

Please note that we keep strictly to the rules of medical confidentiality. If you are complaining on behalf of someone else, we have to know that you have their permission to do so. A note signed by the person concerned will be needed, unless they are incapable (because of illness) of providing this.

Where the patient is a child the practice may receive the complaint from:

  •      Either parent , in the absence of both parents, the guardian who has care of the child
  •      person authorised by a local authority whose care the child has been committed under the provisions of the Children Act 1989      

 Complaining To Ombudsman

We hope that if you have a problem, you will use our practice complaints procedure. We believe this will give us the best chance of putting right whatever has gone wrong and an opportunity to improve our practice. But this does not affect your right to approach the parliamentary and Health Ombudsman, if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation. The contact details are:

                        The Parliamentary and Health Service Ombudsman

                        Millbank Tower



                        SW1P 4QP

                        Tel: 0345 015 4033

                         Website: www.ombudsman.org.uk


You may also approach Patient Advice and Liaison Service (PALS) who provide confidential advice and support, helping you to sort out any concerns you may have about the care we provide, guiding you through the different services available from the NHS.  PALS contact details are:


                        Patient Advice and Liaison Service

                        Warwickshire Primary Care Trust

                        Westgate House

                        Market Street


                        CV34 4DG

                        Tel: 01926 493 491




The Practice aims to provide the best possible health care for its patients.  However there may be circumstances when it would be considered reasonable, or in the best interests of the patient, to remove patients from the list.

This protocol defines the practice guidelines for when it is reasonable to remove a patient from the practice list.

Reasons for removal from Practice List:

  •      When a patient is physically violent or threatening towards a doctor, a member of the practice staff or other patients on the practice premises.
  •      Causes physical damage to practice premises or other patient’s property.
  •          Gives verbal abuse or makes threats towards the doctor, practice staff or other patients
  • ·         Gives racial abuse, orally or physically.
  • ·         Is violent or uses or condones threatening behaviour to doctors (or some other members of the primary health care team) while visiting the patient’s home.  Such behaviour may involve the patient, a relative, a household member, or pets (such as unchained dogs)
  • ·         Where a patient fraudulently obtains drugs for non-medical reasons.
  • ·         Deliberately lies to the doctor or other members of the primary health care team e.g. by giving a false name or false medical history) in order to obtain a service or benefit by deception.
  • ·         Attempts to use the doctor to conceal or aid any criminal activity
  • ·         Steals from practice premises.
  • ·         Where a patient has moved out of the designated practice area and failed to register with another GP.
  • ·         Embarkation.
  • ·         Where a patient has moved abroad for a period of 3 months or more.
  • ·         Failure to attend pre-booked appointments.
  • ·         Where a patient fails to attend pre-booked appointments on a number of occasions during a given period.
  • ·         Irretrievable breakdown of Doctor-Patient relationship
  • ·         Where a patient’s behaviour falls outside of that which is normally considered reasonable and leads to an irretrievable breakdown of the doctor-patient relationship.




© Dordon and Polesworth Group Practice 2018
Dordon Surgery - 162 Long Street, Dordon, Tamworth, Staffordshire, B78 1QA
Polesworth Surgery - High Street, Polesworth , Tamworth, Staffordshire, B78 1DU
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